Standard
Version History
Contents of this Page
Download the latest version of the software:
Click on the appropriate link below, depending whether you want to download a full
installation or update your existing version of the software.
What's New in the 2008 (and 2009) Version?
The new "Standard 2009" version marks the completion of various improvements
we made to our classic VFP6 platform through 2007 and 2008. These recent improvements included fixes to several bugs
that had been reported, a few minor enhancements to the main modules, and
continued more significant improvements to the newer modules such as the
General Ledger. We do not intend to do any further work on the VFP6
platform - as for some time now our major development effort has gone into
the new VFP9 platform (which is currently running in a number of test sites,
and will be gradually rolled out to all other users over the rest of this
year). We ask all our existing users running the 2007 (or
earlier) versions to upgrade to the new "Standard 2009" version.
Note: If you are updating for the first time in a number of months (or
years) you can read progressively back through the various minor updates below,
to get a full picture of the things that will be new for you.
What was new in the 2007 Version?
If you are upgrading from the 2003
Version (December 2002) for the first time, some immediately
significant improvements you should notice are:
- A new toolbar, providing quick launch of modules, and navigation through data using your mouse.
- You can configure the font for invoices / reports and on screen, and also text / window size
(useful if you have a new high resolution screen). See the "View" menu to
change either of these settings - we recommend Tahoma as a good font for both
invoices and screens.
- Invoices in the Time & Cost have more efficient use of paper space (less running over to a second page).
You may need to adjust your bottom margin setting (on both Invoices and
Statement Layout in Debtors) to get it to line up with any existing stationery
with tear-off perforations. (If printing new stationery, you may want to
reposition the perforations a bit lower down - approx 47mm up from the bottom
for zero margin assuming no extra room is required for information printed at
the bottom of the page. You need to run your own tests, because this
varies for different printer brands/models.)
- Adjustments to invoices - more assistance to help you decide correctly between Write-offs or WIP.
Experienced users may wish to select the "Expert" mode, which will suppress the
extra questions. (See Timesheet configuration settings, WIP
Adjustments, "Treat adjustments ... as WIP" - choose "Expert".)
- Time & Cost WIP Summary and Daily/Weekly/Monthly Summary reports have had major improvements,
and you can now choose your desired mix from lots of optional columns
- Debtors batch entry of receipts has had a major revamp (enjoy)
- Address Book now also supports merge to email - i.e. giving personalized email
(using Word XP of a specialized program to actually merge and send respective
messages)
- WorkFlow has been enhanced further, including separate "Unread" and "Overdue" windows
- Our Transfer Facility module is now operational and available with the 2007 version.
(This supports remote branch offices and notebook computers that are used away
from the office. Our software works well in a Terminal Server environment,
if you wish to implement multiple offices this way instead.)
Contents of Special release to some users on 28 May 2009
Debtors:
- Improved Daily Banking Report - so that it runs slightly more
efficiently
- Batch of electronic receipts: display the type of batch in the
window title, warn if use "today's date", don't offer to print a deposit
slip
Contents of Special release to some users on 14 March 2009
Jobs Module:
- Staff Code Integrity Check: ability to abort while running,
re-establish any deleted staff records which are still used in timesheets
etc.
Time & Cost:
- Improvements to WIP Summary Report:
- Just print a hyphen in the Budget and Variance columns if the Budget
is zero
- Invoice column now includes invoices for the job which are to an
"Invoice Client" that is different from the "Admin Client"
- Minor improvements in efficiency
- Staff Code Integrity Check: ability to abort while running,
re-establish any deleted staff records which are still used in timesheets
etc.
- Integrity Check between invoice headers and their respective lines:
Minor change to messages that display on the screen
Windows General Ledger:
- Various minor improvements
Contents of special update published on 23 Dec 2008
Time & Cost:
- Extra check of totals after creating a new invoice (for added safety)
Debtors:
- Transaction Audit Report: Suppress zero valued opening balances
- Minor improvement to efficiency of obtaining opening balances
- Daily Banking Summary Report:
- Show all transactions coded to a bank account (i.e. including any
journals to fix mistakes in data entry).
- Show breakdown by bank account if two or more have been used in the
report period
Windows General Ledger:
- Minor improvements to "Year End" integrity checks
- Re-structure method of storing opening balances for respective years,
and work this through "Year End" integrity check and obtaining opening
balances for various reports
- Chart of Accounts Report now includes a
column for "End of Year" accounts.
- Support for other tax
terminologies - e.g. VAT
Contents of special General Ledger Upgrade published on 23 Oct 2008
Windows General Ledger:
- Bank Reconciliation integrity check: Offer to fix erroneous GST in
transfers between Bank Accounts (resulting from a bug in AutoBank at 2009
test sites)
- Minor improvements to "Year End Manual Balances"
- Improvements to "Year End" integrity checks
- Improvements to calculating Monthly summary totals
- Support for special extra indexes if running AutoBank (a new module in
2009 version)
Contents of special upgrade to Time & Cost published
on 21 July 2008
Time & Cost:
- Fixed bug in Daily / Weekly / Monthly Summary Report - that crashed at
sites using Units rather than Hours (& decimals of hours)
Contents of Major Release published on 20 June 2008 (25 June 08 for GL)
(Note: This was initially published on 18 June. But we
subsequently decided to include the bug-fix and improvement to the spreadsheet
produced by the Time & Cost module's Control Report by Calendar Month - because
the graphs from it are such valuable management tools. We have also (24
Jun) fixed a bug in several GL reports.)
AddressBook:
Jobs Module:
Time & Cost:
- Control Report by Calendar Month: Improved the Excel Spreadsheet
it generates - fix the Opening and Closing Balance columns, and add a "Month
End" date column that can be useful for graphing purposes
- Relaxed the checking of wording in standard "Write-Off" and "WIP" work codes
and pseudo-staff records: You can now adjust the auto-generated
descriptions / name to things like "Standard Write-Up/(Off)" and
the software won't
change it back to the default again.
- Editing invoices: Tweaked the message asking "Is this the last
Invoice..." (that comes up when you adjust a line amount), to try to make it
more intuitive in cases when it is not the "last invoice" but you want to
treat all adjustments as write-offs.
- Enhancements to various reports (done in the new 2008-VFP9 version and
brought back into the old classic platform):
- Summary of Invoices, Invoice Analysis, Timesheet Analysis, and
Daily/Weekly/Monthly Timesheet Summary reports: When you group or sort
on a Job field (such as Job Manager or Job Type), these now include a
special line for invoices/timesheets coded directly to the clients (rather
than to a job) - which allows you to reconcile the group and grand totals
with other reports.
- Analysis of Invoices and Write-Offs by Client are now "After Discount",
and this is spelt out in the report title. (Analysis by WorkCode is
still "Before Discount" - and the title has been enhanced to reflects this.)
- Fixed bug in Analysis of Invoices by WorkCode: Reversing invoice
lines for previous invoices in "Percentage Progress Claim" and "End of
Period Summary" invoices are now included in the report. (They
previously were omitted, which caused the totals to be over-stated.)
Debtors:
- Fix bug in recent enhancement to "Transaction Audit Report" -
it now applies a date range filter correctly
Creditors:
Windows General Ledger (25 Jun):
- Fix bug in some reports if "Actual for the Report Period" is split into
separate Debit and Credit columns. (This was introduced with the last
new change - on 6 June.)
WorkFlow:
Utility Programs:
- Enhance the report engine to handle .NULL. values better
Contents of minor upgrade published on 6 June 2008
Debtors Module:
- Fixed bug in the Transaction Audit report that caused it to crash at
"Open Item" sites. (Sincere apologies that this
slipped through our testing net.)
- Improvements to efficiency when run for just a single Debtor at larger
sites.
General Ledger:
- Fixed bug in consolidated Statement of Position and Trial Balance
reports at sites with multiple offices or divisions in their account code
scheme, where there were both Debit and Credit totals for the same base
account - that weren't netted off against each other correctly into a
single (i.e. net) value in the appropriate (Debit or Credit) column.
Contents of the "Standard 2008" Release published on 21
May 2008
AddressBook:
Jobs Module:
- Improve "Client ID based Job Codes"
Time & Cost:
Debtors:
- Enhance "Transaction Audit Report" - has new option to group / sort by
GL Account Code
- Improvements to engine behind several reports:
Summary of Activity, Control Report, Aged Balances
- Historical Opening
Balances:
- "Errors" and "Non-Zero" filter options now work better
- Now also display columns of aged transaction data
- Several other minor improvements
Creditors:
Windows General Ledger:
- Implemented full Security settings
- Budgets:
- If using Account Components use Base Account rather than Full Account
for sorting
- Can now carry on and make further changes after saving what you have
done so far
- Improve default start month (even if you haven't yet finalised earlier
years)
- Fix several minor bugs
- New Bank Reconciliation Report by Month
- Improve standard Bank
Reconciliation report
- Improvements to several integrity checks
- Improve
Date/Time stamps in several places (when edit or system changes values in
data records)
WorkFlow:
Utility Programs:
- Help Menu now can link directly to the pages on our website for Remote
Support and general help information
- Personal Preferences: try to soften the impact of the weird
"font name" problem that occurs in some installations of Windows XP
- Improve the efficiency of Client filters on Client Type, State, and
Country
- Fix an inefficiency in the Jobs filter wizard (for viewing jobs and
running Job and Time & Cost reports) which took quite a while at sites with
lots of jobs
- Security: New General Ledger settings
- Lock Periods: Fixed the bug that stopped you locking the GL while
the Debtors or Creditors was still in the next ensuing month that had less
days in it (e.g. for March/April, Aug/Sep, Oct/Nov, and Jan/Feb)
- Launching websites from the Help menu now shells out to a separate
window running MS Internet Explorer
Contents of minor upgrade published on 18 April 2008
AddressBook:
Jobs Module:
Time & Cost:
- Improvements to changing staff charge and cost rates. The cut-off
date for back-dating these now works correctly, and fixed the rounding error
that caused a number of timesheets to be missed (if changing the cost rate).
Debtors:
- Bring in some engine room enhancements from the 2008 version:
- Make re-posting invoices more robust:. (It now uses the new 'InvRefNo'
field in the Debtor transaction table instead of having to work it out from
the Reference - which caused problems when users had entered other
transactions with the same reference.)
- Date/Time stamp fields are added to all tables in the Debtors module for
a better audit trail
- The Invoice Exception integrity check (see "Transactions > Other") has
been enhanced to make use of the new 'InvRefNo' field.
Creditors:
- Fixed GST bug raising Credit Notes for full refund of invoices with
multiple lines (coded to different GL accounts)
- New integrity check to
find and fix GST discrepancies in Creditor transactions and/or their lines
-
Creditor Balances form is refreshed on returning to it (so that any new data
entry is immediately visible)
- A few other minor improvements
Windows General Ledger:
WorkFlow:
Utility Programs:
- Edit staff facility (the changes to staff rates listed under Time & Cost
are actually part of the Utilities Library)
- GL Account Description is now refreshed correctly in various places
(Debtor and Creditor Balances forms, and GL Bank Reconciliation) - this also
is part of the Utilities Library.
Contents of minor upgrade published on 4 March 2008
AddressBook:
Jobs Module:
Time & Cost:
- Timesheet Entry:
- Popup warning if user has typed a zero rate for a chargeable workcode
- Column heading now doesn't add a trailing 's' to Disbursement unit
description of "Each" or "Ea"
- A few other minor improvements behind the scenes
Debtors:
Creditors:
- Add a patch for anomaly in Outlook Express: Payment Advice email
now retain their format if sent out via Outlook Express
Windows General Ledger:
- 'Check for mis-matched End of Year Balances': If no 'Manual
Balance' is defined, then calculate the 'Should Be' as 'This Year OB +
Actuals' rather than 'Balance'
WorkFlow:
Utility Programs:
- Fix bug (missing class library) that affected font display in Personal
Preferences and sending email via Outlook Express
- More flexible handling of email addresses (doesn't now reject ones that
include a display name)
Contents of minor upgrade published on 4 October 2007
AddressBook:
Jobs Module:
- The "Client" on the main details screen is now called the "Admin.
Client" to distinguish this from the "Invoice Client" on the "Time & Cost"
page
- Don't unnecessarily update date / time stamps if merely scrolling
passively through the list - so doesn't cause records to be unnecessarily
sent via the Transfer Facility
Time & Cost:
- When editing an invoice, if the Estimate/Budget for the job has not been
filled in, then default the "Is this the last invoice for this job?"
question to "No" rather than "Yes"
- Timesheet in Details report: Add large footer of explanation of
terms, and change wording from "Work so far" to "Total Progress"
- Invoice Analysis Report: Handle any cases where no sort order is
set
- Daily / Weekly / Monthly Summary Report: Make column heading
alignment smarter for deeper levels of sub-group headings
- Several other minor improvements behind the scenes
Debtors:
- Debtor Balances window: you can now specify just "Debit
Balances" or "Credit Balances" only in the filter.
-
Fixed bug re-displaying a Debtor if a filter is applied and you have just
entered a single receipt that cleared the balance to zero
Creditors:
- Minor tweaks to wording in question about filling in email addresses
when updating table structures
Windows General Ledger:
- Significant improvements to Account Group Definitions (relax start and
end comparison with adjacent lines, support for messy chart of accounts
where you may want accounts from all over the place to belong to the same
group.
-
Report engine: better support for messy chart of accounts
-
Report engine: improvements to support for sub-accounts
WorkFlow:
Transfer Facility:
- (All development work on the Transfer Facility is now being done
exclusively in the new 2008 version - which uses the VFP 9 platform.)
Main & Utility Programs:
- Raising GL transactions from Debtors or Creditors modules: don't
skip over any transactions with a zero net amount if the transaction has a
GST amount (i.e. the transaction is purely GST).
- Minor enhancements to several "behind-the-scenes" functions
Contents of minor upgrade published on 28 August 2007
AddressBook:
Jobs Module:
- When change client name or Invoice Client for a job:
- Any finalized invoices that are also changed are now set to 'Draft'
(which reminds you to re-print them, and forces them to be re-posted to
Debtors),
- Some improvements to the wording and some extra instructions for greater
clarity, and minor improvements to what it does if you cancel out of
converting invoices over to the new client
Time & Cost:
- Editing End of Period Summary Invoices:
- When creating, now excludes any deleted invoices from the invoice
selection list
- Doesn't now allow "Previous Invoices" to be marked as "No Print" when
editing,
- Now doesn't print any zero valued invoices if layout setting says to
suppress lines with zero value.
- Printing invoices: fix bugs causing disbursements to
sometimes not print in the special column
- Fixed "Variable 'LNDISCOUNT' is not found." bug that some people were
occasionally getting
- Several other minor improvements behind the scenes
Debtors:
- Aged Balances Report can now be collated into "Debit, Credit, or Zero"
groups and sub-totaled accordingly.
-
Several other minor improvements behind the scenes
Creditors:
- An invalid email address will not now crash the whole Remittance Advice
batch
Windows General Ledger:
- Bank Reconciliation Report: Fixed false Errors (from any
split transactions where two or more bank accounts (e.g. credit cards) are
paid together from another (primary) bank account
-
"Check Year End" integrity check: minor improvements
-
Transaction Audit Report: Include lines for GST in split header
records (so that totals balance to zero if printing all transactions), and
other minor improvements
WorkFlow:
Transfer Facility:
- (All development work on the Transfer Facility is now being done
exclusively in the new VFP 9 platform.)
Main & Utility Programs:
- Better support for the path of program files, so that you can run the
new 2008 version or test a new 2007 version from one or more workstations,
while other users are still running your old 2007 version - or so you can
even run multiple versions simultaneously from the same workstation (using
separate shortcuts)
- Sending email: Validate the email address, and don't attempt to
send email to one that is invalid (previously, an invalid email
address would cause a batch of
remittance advices to suppliers to crash in the Creditors module)
- Edit Staff: Improvements to changing Time & Cost charge rates
- Several minor improvements to the report engine (brought in from the new 2008
version)
- Improve support for editing audit trail on records: Also
record the Write-User and Write-Computer if these items are being tracked
- Enhancements to several "behind-the-scenes" functions
Contents of minor upgrade published on 9 July 2007
(Accounts Modules)
AddressBook:
- Minor tweaks to "Change a client's name"
Jobs Module:
Time & Cost:
- Invoice Analysis Reports: Include invoices that are "direct to a
client" if Jobs fields are in the "group by / sort order" but no Job filter
set
- If user does not have security privileges to "View Rates", it no
longer pops up a messages asking them to confirm the change of charge rate
when they select a job or workcode that uses a different rate,
- Several other minor improvements behind the scenes
Debtors:
- The Debtor Balances window now refreshes correctly after you have added
an ad-hoc receipt or journal.
- Significant enhancements to Control Report
and Summary of Activity Report:
- Can separate Debit and Credit balances into separate groups (with
sub-totals)
- Summary of Activity now can be a true "summary" to various levels rather
than always printing every individual debtor (on a separate line)
- The opening balance is calculated more efficiently
-
Transaction Audit Report obtains its "Opening Balance" more efficiently
-
GL Reconciliation now supports separate debtor data sets with different GL
Debtor Control Accounts
-
Invoice Exception Report: New facility to Check For Duplicated invoice
numbers and fix if possible. The report now lists any exceptions
grouped together by the type of exception
Creditors:
- GL Reconciliation when using extended account codes: Compare the
full Control Account rather than just Base Account (i.e. does not now report
exceptions for transactions raised from other Creditors datasets e.g. with a
different Office in the Creditors Control Accounts)
- "Check Transaction
Details" integrity check now display totals for "Net Amount" and "GST"
columns
-
Summary of Activity Report: Improve some things in the engine behind
it
Windows General Ledger:
- Enhance the report of Closing and Opening Balances (available from the
form where you "manually enter" year-end closing balances provided by your
accountant)
-
When Extended Account Codes are being used, it now assigns the correct
Office, Division, etc. to the GST portion of Split transactions
-
Numerous improvements to Budget entry / editing form
-
New facility to alter "Re-arrange Account Code Scheme" (i.e. systematically
alter your Chart of Accounts and all associated transactions - including
their source transactions in the Debtors, Creditors, and AutoBank modules)
-
Accounts editing form - On opening, check for any duplicated Account Codes &
offer to delete them if found
-
Report Engine: Avoid doubling values values if there are any
duplicated records in the Accounts table (i.e. with same Base Account Code)
-
Report Engine: Issue a warning in the footer section if totals don't
balance to zero for some reason
-
"Check for mis-matched End of Year Balances" facility: Significant
improvements - including offering to automatically raise journals to clear
any suspense accounts that balance off against each other
-
Bank Reconciliation of other accounts (e.g. Credit Cards) now picks up
combined transfers to multiple credit cards (i.e. that were paid together in
a single split transaction from the main cheque account)
-
Bank Reconciliation Integrity Check: new facility that offers to
ignore date exceptions it identifies (i.e. don't report on them when this is
run again in the future)
WorkFlow:
- Disable the Re-scheduling facility from the VFP 6 version (as it had
problems that we will be fixing exclusively in the new VFP 9 platform)
Transfer Facility:
- (All development work on the Transfer Facility is now being done
exclusively in the new VFP 9 platform.)
Main & Utility Programs:
- Security facility: Now always deletes a user from a security group
when instructed (was not happening if a user was in one or more other
groups)
- Printer selection facility for reports - Set the default directory back
again after selecting printer (because Adobe Acrobat Distiller changes the
default directory to that of a file it is creating).
- Remembers the window size when it was last run, and opens again at this
size on start-up
- Enhancements to several "behind-the-scenes" functions that integrate
other modules with the General Ledger
Contents of minor upgrade published on 14 May 2007
(Accounts Modules)
AddressBook:
Jobs Module:
Time & Cost:
Debtors:
- Minor improvements to deletion of unmatched GL transactions in GL Reconciliation
-
Daily Banking Report: Show breakdown by bank account if receipts have
been paid / deposited into two (or more) bank accounts
Creditors:
- Significant Improvements to GL Reconciliation
- Warning message if GST
is somehow included in a "Cash Transaction"
Windows General Ledger:
-
Import from the old DOS GL (GLCash) now supports sub-accounts
-
Reports now better support sub-accounts
-
Restructure the "Special > Routine Checks" page
-
Split transaction integrity check now offers to delete any orphaned split
header records (whose lines have all been deleted), and split transactions
with problems that were entered through the Debtors or Creditors modules
(which can then re-create them correctly)
-
Improvements to entering Year-End opening balances (from your accountant) -
especially if using extended account codes (i.e. office, division, etc.)
-
Significant improvements to "Check for mis-matched End of Year balances"
facility - including offering to automatically clear suspense accounts if
they all balance to zero
WorkFlow:
Transfer Facility:
Main & Utility Programs:
- Enhancements to several "behind-the-scenes" functions that integrate
other modules with the General Ledger
Contents of major release published on 24 April 2007
AddressBook:
- When change the name of a client, suppress the warning messages if
Debtors or Creditors modules are not in use
Jobs Module:
- Change wording of choices in the Job Code integrity check so that they
are easier to understand
Time & Cost:
- Can now include company logo on invoices that are printed on blank paper
- Printing invoices: Word wrap works more consistently on lines with
long descriptions (especially on letterheads that require very wide margins)
- Timesheet entry: Warn if attempt to code directly to a
non-current client, and reset clients 'Current' status if user chooses to
proceed
- Overtime Report: now works correctly for a week that spans
New Year's day
- Work Codes: can now specify "<Blank>" in the "On Invoices" which
will force the line Description to be blank when an invoice is created from
timesheets which are coded to the work code concerned
- Discount field on invoices increased in size so that you can discount
100% or specify 2 decimal places if necessary
- Editing invoice lines now recalculates totals in a different way that
reduces the risk of errors (and also checks the total of all timesheets
associated with the invoice)
- Printing Invoices now first checks that the GST content and totals are
correct and warns if they are not
- Various other minor improvements behind the scenes
Debtors:
-
Batch payments (and journals): always allocate to an outstanding
invoice (belonging to that client) if its number is specified in the Reference
- Improvements to several integrity checks:
- Significant improvements to GL Reconciliation
- Invoice Exception Report
- Various other minor improvements behind the scenes
Creditors:
- Improvements to GL Reconciliation
Windows General Ledger:
-
Significant enhancements to entering Year-End closing balances provided by
your accountant
-
GST Return Report: additional comments in page header and footer if on
a "Payments Basis"
-
Minor improvements to editing Chart of Accounts
-
Improvements to Year-End integrity checks
-
Bank Reconciliation: left align data in Reference columns, so that can
see cheque numbers in transactions that were imported from the DOS GL
-
Improvements to importing accounts and transactions from the old DOS GL
-
Various other minor improvements
WorkFlow:
Transfer Facility:
Main & Utility Programs:
- Fix bug that disabled the 'cross' button at the top right so you
couldn't use it to close the software ("File > Exit" menu still worked)
- Tweak the wording of pop-up window when you go to delete a client
- Fix a number of "Cannot access selected table" errors
- A number of minor improvements behind the scenes
Contents of minor upgrade published on 7 November 2006
AddressBook:
- Fix bug after rebuilding indexes prior to checking "Client Codes"
Jobs Module:
Time & Cost:
Debtors:
- Minor refinements to refresh Debtor Balances form properly after moving to a new Debtor or
entering a transaction. (Now shows the new phone number even if they
are not yet a "Debtor".)
Creditors:
- Refresh Creditor Balances form properly after moving to a new Creditor or
entering a transaction
Windows General Ledger:
-
Bank Reconciliation deleting transactions: Improvements to messages on
screen, refresh the table afterwards (so deleted record disappears), and and
now deletes all lines of deleted split transactions too
-
Transaction Entry: Batch Audit Report now separates lines for split
transactions into a separate section (so they are not double counted)
-
Transaction Entry: Fix bug if no Jobs module in use
WorkFlow:
Transfer Facility:
Main & Utility Programs:
Contents of minor upgrade published on 25 October 2006
AddressBook:
- Get export to Outlook working
Jobs Module:
Time & Cost:
Debtors:
- Refresh Debtor Balances form properly after moving to a new Debtor or
entering a transaction
- Fix problems in several places if Debtor names
start with numbers
- Advanced GL coding options: Code GL accounts correctly for
reversing credit journal when adjusted invoices are re-posted to Debtors
- Fix
another bug introduced in the September
release for those still running our old DOS GL
Creditors:
Windows General Ledger:
-
Bank Reconciliation "Find" facility: Fix bug that caused error message
when specified a GL Account code, and permit Debtors and Creditors control
accounts to be specified as the GL Account search criteria
-
Bank Reconciliation now causes the top table to follow (i.e. always display)
newly reconciled transactions
-
Editing Split Transactions - Column heading now says "Net Amount" for
greater clarity
WorkFlow:
Transfer Facility:
Main & Utility Programs:
- Improvements to the automated selection of values for additional account
components if using extended GL account codes
- A small improvement to the mechanism for detecting that fields have been
changed in data entry screens
- If running old DOS GL program, create dummy Windows GL settings for
Debtor & Creditor control accounts so that their absence doesn't cause
problems in the Debtors and Creditors modules
Contents of minor upgrade published on 4 October 2006
AddressBook:
Jobs Module:
Time & Cost:
Debtors:
- Reconciliation with GL: Fix bugs introduced in the September
release for those still running our old DOS GL
Creditors:
- Entering transactions: Fix bug introduced in the September
release, where GST was not added properly to new transaction lines
-
Entering transactions: When supplier invoices are on-charged to jobs
(for subsequent invoicing in the Time & Cost), allow the default GL Account
code for respective work-codes to be over-ridden
- Entering transactions:
Better support for extended GL account codes (i.e. office, division, cost
centre, etc.) when supplier invoices are on-charged to jobs
Windows General Ledger:
WorkFlow:
- Fix "empty note" bug when adding a new note and run a pop-up selection
window to select the job or client
Transfer Facility:
- Introduce sequence numbers to names of transfer files (to facilitate
direct transmission of transfer files over a VPN connection rather than
being dependent on email)
- Soften the impact of any records that somehow
haven't been assigned a "Record ID"
Main & Utility Programs:
- Write date/time stamps on changes to records in respective security
files, for audit purposes and so that they can be sent via the Transfer
Facility
Contents of upgrade to 2006 Version published on 25 September 2006
AddressBook:
Jobs Module:
Time & Cost:
- Creating End of Period Summary invoices: Fix bug in handling of
No-Print lines in earlier invoices
Debtors:
- Summary of Activity by Debtor report: Fix bug where some inactive
debtors with closing balances were not included
- Importing Credit Notes
raised in the Time & Cost (or Sales Admin) module: assign same GL
account code as invoices
- Coding invoices & credit notes to GL Accounts:
New "Job Manager" facility
Creditors:
- Entering transactions: Fix problems in coding of GL Accounts for
Credit Notes and some other journals
- Entering transactions: Better
support for sites where GST is not applicable
Windows General Ledger:
-
Bank Reconciliation Transaction entry/editing: Swap the order of GST
and Net fields, warn and offer to switch the sign if it seems wrong for the
main account used, a new bank in/out indicator to help avoid any ambiguity
of the amount's sign
-
Tabular Transaction reporting: now says "Net Profit" instead of "Grand
Total" at the bottom
-
Reports wizard now offers all existing Month-End dates (so can print Budgets
for future periods)
-
Improvemnts to "Manually entered opening balances"
-
Fix several bugs with extended account codes
-
Fix several other bugs
WorkFlow:
- Minor improvements to the auto-save facility
Transfer Facility:
- Better handling of deleted records
- Add support for 7-Zip (a
very popular "open source" Zip program)
Main & Utility Programs:
- Adding new staff: Fix bug where it sometimes reported that a
record already exists for the new person
- Ensure any outstanding changes are saved before focus is lost (then turn
off timer, reactive it again when focus returns to the window)
- Add support for 7-Zip (a very popular "open source" Zip program) in the
software itself
- Add support for 7-Zip in our backup batch file (GEBackup.bat)
- Pick up and use a WallPaper.bmp file that is located in the "Start in"
folder if this is different from "\GECL"
- Fix recently introduced bug that caused "Cannot access table" errors in
several situations
- Various tweaks and minor enhancements in several corners deep down in
the engine-room
Contents of upgrade to 2006 Version published on 31 July 2006
AddressBook:
- Enhanced the Contacts Facility. If viewing contacts for "All
Clients" in the List page, you can now jump to the appropriate client
in the Address Book window for a contact that you have selected.
Jobs Module:
- Can now accept old job codes with formats that don't conform to the job
code template you have defined
Time & Cost:
- Editing Invoice: Improvements to editing paragraphs (and fix
bug editing paragraphs simultaneously from two different invoices opened at
once)
- Disable various features at any sites that do not run the Debtors module:
Edit invoices list view, reports wizard, and Timesheet Details Report
summary section
- Minor improvements to creation of End-of-Period Summary Invoices
- New option to print just staff codes (rather than full name) in
Timesheet Detail Report
- A few minor bugs fixed in dark corners that are rarely visited
Debtors:
- Interest can now be calculated in several bites (e.g. if you want to get
statements away for one partner, but another hasn't yet finished his
invoices)
- Further improvements for advanced
account components if running our new Windows GL (journals and interest
transactions now work properly too)
- Fix bug when running Summary Of
Activity Report for earlier years (some opening balances for inactive
debtors were missing or incorrect)
- Allocation Integrity Check:
Delete any allocation records where the transaction record no longer exists
(for whatever reason)
- Aging balances at month-end now reports the value
of future transactions correctly
- General Ledger Reconciliation has been enhanced significantly - it is
now better at matching up older transactions
- Rebuilding Balances:
Minor improvements to the new report of errors fixed
Creditors:
- Configuration Settings (supplier invoices on-charged to Jobs):
smarter selection of the expenses/disbursements "staff code"
Windows General Ledger:
- Offer to print an audit report when save a batch of new cash
transactions or journals
-
Transaction Audit Report: Finish off selection and sorting
enhancements for extended account codes
- Statement of Position Report:
Now supports breakdown of Appropriation into extended account components
-
Analysis Reports (by Month, Quarter, or year) now support groups and totals
by extended account components (and reporting across several years)
-
Transaction Audit Report: Display / analysis of Contra accounts is now
optional
- Significant improvements to checks and calculation of monthly
summaries: is now a lot more efficient, and reports on
exceptions found
- Monthly summary totals are now checked automatically
when reports are run
-
Introduce new "Year End Opening Balance Account" field to Chart of Accounts,
and implement this in the year-end process (allows you to automatically
consolidate things like GST accounts at year-end)
-
Configuration settings now support alternative account code schemes, and
this has been implemented in all reports. (Can use it to translate
account codes in information you give to your accountant, and produce
special summary reports e.g. IR10 if you file these yourself)
-
Significant improvements to checks and calculation of Year-End summaries,
and end-of-year processing
- "Special > Routine Checks" page has been
re-structured
-
Trial Balance Report: Switch the sign of Budgets if displaying Actuals
in two columns (so totals display with the same sign as P&L items)
-
Bank Reconciliation: Can now view split Debtor and Creditor
transactions (read-only)
-
Bank Reconciliation Find facility: can now optionally search for and
display split transaction lines that match specified selection criteria
(very handy when searching for receipts from a particular Debtor)
-
Bank Reconciliation Exception Report now also displays the source module
that generated problem transactions
-
New integrity report for use after importing transactions from the old DOS
GL
-
Split Transaction lines can now have a different Reference from the header
WorkFlow:
- Tweaks to Indexes: Add "Start Time" as a sub-sort to "Start Date"
in various index tags on Notes
Transfer Facility:
- Only transfer *.WTL and other special files if their date/time stamp is
after the cut-off date/time (i.e. have been changed since then)
- A couple
of refinements to the "AutoTransfer" facility (which is usually run from
Windows Scheduler)
Main & Utility Programs:
- Support various configuration files being placed in the "Start In"
folder in multi-company environments
- Analysis by date report engine: Add support for calendar and
financial years, and YTD column headings only show closing date for
respective periods
- Minor improvements to merging staff
- Minor improvements to the email engine
- Disable the Tool Bar for various pop-up windows
- Data entry form engine: Automatically save half-entered records
that are left unattended for 5 minutes, so they don't cause problems for
other users
- Various tweaks and minor enhancements in several corners deep down in
the engine-room
Contents of upgrade to 2006 Version published on 27 March 2006
AddressBook:
- Enhanced the User Defined Fields reports
- You can now select other clients if you only have view (read-only)
privileges
Jobs Module:
- New "User Defined Reports" facility - allows you to systematically
report on all milestones and other fields that you have added to the Jobs
database, and save your report definitions for use again next time.
(This is really grunty - and pretty cool !!!)
- You can now select other jobs if you only have view (read-only) privileges
- If you don't have sub-jobs, you can now specify that job codes are right aligned.
(Previously they were always left aligned.)
Time & Cost:
- Printing GST Inclusive Invoices now doesn't overwrite the GST column if
there is lots of text
- Timesheet Details Report: made several improvements to the summary
section
- Timesheet Entry: patch to avoid an intermittent "invisible typing"
problem
- Timesheet entry Auto-save facility: fix it sometimes not firing
in certain circumstances
- End of Period Summary Invoices: avoid error message if group and sort
criteria are cleared completely (all blank)
Debtors:
- Better checks that interest has been calculated when print statements and do
end-of-month roll-over
- Raising GL transactions now supports the advanced
account components of our new Windows GL
- Configuration Settings (Links to
GL): Debtors Control Account now supports the advanced account
components of our new Windows GL
- Rebuild Balances: Now displays a report on
any exceptions found and changes that have been made
- Improvements to algorithm that
fixes any duplicate debtors when it finds any
- Improvements to obtaining Opening Balances
for Control Report, Summary of Activity, & Transaction Audit Reports
-
Allocations: Improve default selections (if invoice number specified in the
reference, or an exact match found for the amount)
Creditors:
- Configuration Settings (Links to GL): Creditors Control Account
now supports the advanced account components of our new Windows GL
- Use
new email engine for sending remittance advice email to respective suppliers
Windows General Ledger:
- Some improvements to better support enhanced components (e.g. Office,
Division, Department) in account codes (advanced licence only)
-
Some improvements to the "end-of-year" processing
- Fix some bugs in the
report engine pertaining to obtaining opening balances from previous years
-
Significant improvements to facility that imports data from the old DOS
GL-Cash program
- Improvements to editing "Split Transactions"
- Add a
"Find" facility to Bank Reconciliation
-
Improvements to Bank Reconciliation integrity check. Add a button so
that it can be run from the Bank Reconciliation form, and always offer to
run it on exit.
- Enhance Bank
Reconciliation to display "Reconciled" and "Un-reconciled" transactions in
two separate tables/lists
-
Ability to open two or more instances of Bank Reconciliation simultaneously
(This was pretty handy before we added the new "Find" facility)
-
Add Debtors and Creditors Control Account configuration settings, and
prevent inappropriate coding of transactions to these accounts
WorkFlow:
Transfer Facility:
- List the first few fields of imported records in the log file (so you
can have an idea what has actually been imported)
- Use new email engine
for sending and receiving transfers via email
Main & Utility Programs:
- New "Standard User Defined Fields" facility (see Tools > Administrators
menu) - Check this out as it is very handy !!!
- Close data tables properly when close the "Edit Staff / Users"
window. (It was
previously leaving them open, which sometimes caused problems when doing
special tasks like altering User Defined Fields)
- Generating GL transactions from other modules (e.g. Debtors, Creditors,
AutoBank, etc.): remove several constraints for the old DOS GL-Cash, and
also now fill in the additional information fields of our new Windows GL
- Reports wizards: remove memo fields and long character strings
from user defined fields included in group & sort lists (to reduce the clutter)
- Shift User Defined Fields reports from the AddressBook into the common
utilities library (and enhance a number of things), so that they can be used
from the Jobs module (and other modules, e.g. "Sales Admin", in due course)
- Improvements to advanced GL account selection (if using extended account
components)
- Error handler now uses the new email engine
- Significant improvements to the email engine
- Several tweaks and improvements to "behind the scenes" programs
Contents of upgrade published on 25 November 2005
AddressBook:
Jobs Module:
- Fix "Cannot access selected table" error that came up occasionally when
changing configuration settings
Time & Cost:
- Fix bug creating End of Period Summary Invoice if don't have GST
inclusive disbursements
- Timesheet Summary Reports: fix spurious extra group headings if
group by month
- Invoice Summary Report: avoid error message if group and sort
criteria are cleared completely (all blank)
Debtors:
- Improve layout of the "Daily Banking Report" (additional columns).
-
Improvements to report of "Possible Duplicated Transaction Entry"
Creditors:
- New transaction integrity check of internal record IDs (see Transactions
> Other button)
-
Rebuilding indexes now deletes any extra blank Terms you may have
accidentally raised
- Support for additional information fields in new
Windows General Ledger (when passing transactions on to the GL)
Windows General Ledger:
- General improvements to the standard financial reports (P&L, Statement
of Position, and Trial Balance)
- Fix bug in Chart of Accounts Report
(encountered an error if full descriptions were filled in)
- Additional error checking and reporting in Year-End processing
-
Re-calculating Month-End balances now also re-calculates appropriate
Year-End totals
- Fix bug with "split transactions" when posting
transactions to Month-End totals
-
New facility to manually enter opening balances for the year (or enter
year-end adjustments provided by your accountant)
- Import from DOS GL-Cash
now also raises "Opening Balance" records in the "Year-End" table
WorkFlow:
- Automatically adds the new Actionee and yourself into "Other Staff" list
if you assign a note (change the Actionee) to someone else
Transfer Facility:
Main & Utility Programs:
- Sign-in security: Can now enforce limits on use of temporary
passwords (user must change it within 3 uses)
- Re-arrange "Administrators" menu, and added new integrity check of
internal Record IDs
- Improvements to display of date column headings in cross-tabulated
reports
- Stop bloating of index files associated with extra DOS GL tables (that
allow multi-user account selection from other modules)
- Several tweaks and improvements to "behind the scenes" programs
Contents of upgrade published on 1 November 2005
AddressBook:
Jobs Module:
- Significant tweaks to Job Configuration settings: Job Code
template, sub-job separator, left and right alignment of job codes.
- Better support for compound paths
Time & Cost:
- Timesheets in Detail Report: now displays Quote/Estimate
information in the 'Summary Section'
- Recovery Report: Fix bug (write-offs directly from timesheets were
not being included)
- Edit Invoices: Can now change the date of a draft invoice (see
invoice menu)
- Raising Credit Notes: Can now optionally make the adjustments WIP
instead of only write-offs
- Creating End of Period Summary Invoices: Several refinements,
including don't now include jobs if you create one direct to the client
- Viewing list of invoices: improve the efficiency of obtaining
'Outstanding' amount for each invoice
- Several trivial tweaks and minor bugs fixed
Debtors:
- Improve the efficiency in communication with Time & Cost module, when it
asks for "Outstanding" amounts for invoices.
- Major enhancements
associated with entering and adjusting "Opening Balances"
- Integrity check
on "Historical Opening Balances": Re-write the report and give
flexibility to fixing (can now either adjust the balances, or add adjusting
records into the transaction history, on a client by client basis)
-
Support for advanced General Ledger features - extended GL account codes
-
GL Reconciliation Report: Improvements to layout and get it to work
with the new Windows GL
- Fix newly introduced bugs in statements:
Interest transactions appearing twice, and ".NULL." appearing in Balance
Forward statements with no activity in the month
Creditors:
- Support for advanced General Ledger features (extended GL account codes)
-
Provide both a backup file and also the ability to re-generate a Direct
Credit file, in case it is somehow lost in your banking software
- Improve
GL Reconciliation Report, and get it to work with the new Windows GL
Windows General Ledger:
- Finish off implementing Extended account components (Office, Division,
Department, user-defined, etc.)
- Substantial improvements to Import from
old DOS GL
- Significant improvements to Bank Reconciliation Facility
-
Improve Bank Reconciliation Report
- New Integrity Checks: Bank
Reconciliation and Split Transactions
- Improve "Year End" processing
WorkFlow:
Transfer Facility:
- Data Integrity Check now automatically adds any missing Date/Time fields
to tables
- Pop-up questions about printing "Log File" now default to "No"
Main & Utility Programs:
- New Administrator facility to record and view usage history (sign-in and
exit dates/times, and user info)
- Data compression tool: Fix bug in WinZip Command Line.
- Support for advanced General Ledger extended account codes:
editing Staff, and "engine room" utility programs
- Numerous tweaks and improvements behind the scenes, and some minor bug
fixes
Contents of upgrade published on 15 August 2005
AddressBook:
- Fix several minor bugs in Mail-merge facility (User Defined Fields) and
Address Book configuration settings
- Offer drill-down to Quotes, Orders, Sales Invoices, & Product History if
you are running our new Sales Admin module
Jobs Module:
- Automatically test and run configuration settings on start up if latest
changes have not yet been implemented.
- Configuration settings now do some extra checks on all Job Codes if you
remove the sub-job separator
Time & Cost:
- Significant improvements to the creation and editing of "End of Period
Summary Invoices"
- New integrity check specifically for "End of Period Summary Invoices"
(ensures Timesheet
- Now allows creation of individual fixed-price invoices if the
Work-In-Progress is currently negative
- Can now create a Credit Note from Timesheets if you have a net credit at
the end of a project
- Better switching between "Invoice" and "Credit Note" heading, when
editing invoices and credit notes
- The "Opening standard paragraph" in invoices now support additional
line-break characters (i.e. "\\")
- In Timesheet entry, the staff selection list now always includes staff code of
"DIS" (if it exists) and any special "staff" records with a name of "Disbursements" or
"Expenses"
- Now can accept lines for chargeable time (e.g. contract staff) entered
as "supplier invoices" through the Creditors module
- Several other minor bugs fixed and small improvements to "behind the
scenes" programs
Debtors:
- Alter and rename the old "End of Period" page, and make this the default
(start up) page now
- New button "Rebuild all Balances" has been added into the flow chart in
the "End of Period page"
- Complete re-write of the program that automatically allocates
transactions. It is now a lot more clever when earlier outstanding
invoices exist (that should be left as outstanding / not allocated).
This affects batch entry of receipts / journals, and advanced allocation
integrity checks
- The relevant Job Code is now displayed in statements (for invoices
and credit notes that were generated in the Time & Cost module)
- Adjusted the alignment of "Overdue" amount in Statements (i.e. if not
showing breakdown by month)
- Integrity checks for Invoices have been
improved (use newer technology and now reports correctly on Credit Notes)
- The General Ledger Reconciliation now supports our new Windows General Ledger.
- Allocation Integrity Check now checks for any duplicated internal record
identifiers and fixes them
- Several minor bug fixes and improvements behind the scenes
Creditors:
- Now starts up in the "Routine Processing" page
- Improvements (and bug fixes) to the new "Summary of Activity" report
- For supplier invoices that are passed through to the Time & Cost for
subsequent on-charging, you can now code to "chargeable time" workcodes and
enter hours if so (e.g. entering invoices from contract staff). Also,
more
information is passed through into the time-sheet Remarks
- Support for raising Direct Credit export files for sites running BNZ PC
Banking
- General Ledger Reconciliation now supports our new Windows General
Ledger.
- Several minor bug fixes and improvements behind the scenes
Windows General Ledger:
- We have just released this completely new module. (It replaces our
old DOS version, but has a number of significant new goodies - enjoy)
WorkFlow:
- Fix several significant bugs in the "Resource Analysis" reports
- Fix
bug after running "Check links to Address Book"
Transfer Facility:
- Now Starts up in the
"Extract and Import" page (as you most commonly run things that are here)
- New "Notebook Full Two-way Synchronisation" facility
-
Remote Office Synchronisation no longer requires exclusive access to the
local / main data
- Fix
bugs running "Synchronise a Data-set"
Main & Utility Programs:
- Improved handling of "Text Size" with high resolution screens
- Better support for running on dual-screen computers
- On exit it now checks for and cleans up your "User Directory" (i.e.
deletes any old temporary files), and purges any old records out of your
Error Log table
- Support for our new Windows General Ledger when selecting GL accounts in
Debtors and Creditors modules
- Improved flexibility for starting the software from multiple different
folder structures
- Numerous minor bug fixes and improvements behind the scenes
Contents of upgrade published on 2 June 2005
This was a minor release that merely tidied up a few bugs in the previous
version (23 May 05).
Time & Cost:
- Create an invoice for a "Master Job" now checks again for any sub-jobs with billable time (WIP),
and offers to include these in the same invoice.
Debtors:
- Fixed an error in the wizard for reports and statements (Error
1960/Illegal redefinition of variable GCSETFILTER_DIVISION)
Contents of upgrade published on 23 May 2005
AddressBook:
- Minor change to wording in AddressBook Menu
- Display very long client names fully in the name selection field
- Better support for Offices and Divisions
Jobs Module:
- Minor refinement to how the Job module links with the Creditors
(Accounts Payable) module (during Job selection).
Time & Cost:
- New "Expert" mode to give greater flexibility when making adjustments to
amounts in invoice lines. (See Timesheet configuration settings, WIP
Adjustments, "Treat adjustments ... as WIP" - choose "Expert" to turn it
on.)
- Invoice Editing F4 key doesn't now ask if you want to add the line at
the bottom. (It still does if sitting on the very last line.)
New Invoice Menu item to add a new line at the very bottom if you really
want to do so.
- You can now send a non-charged line (from timesheets) back to WIP
- Write-up of the amount in an individual invoice line now defaults the allocation
to just the staff that have worked on that particular line. (Write-off
always did this correctly.)
- Minor improvements to Invoice printing - hours/units now don't overlap
with left-aligned totals
- Use the new facility to close the Time & Cost form after changes to Timesheet and
Invoice settings, so that it doesn't close other forms unnecessarily
- Fix "Date" bug introduced in the March 2005 version when
printing Invoice Analysis reports. (Sorry, I was to blame for that one
- Graeme.)
- Several other minor bugs fixed
Debtors:
- Minor change to batch transaction entry - now retains a secondary Bank
Account for subsequent lines (if transactions are being passed through to a
General Ledger)
Creditors:
- Creditor Balances form - can now add a new supplier on the fly while in
pop-up (F9) supplier selection window
WorkFlow:
- Fix minor bugs: printing an individual note and Summary To-Do List
report
Main & Utility Programs:
- Modules Menu - Add new General Ledger module (and Donation Admin module), change order and grouping of various
modules
- Fix bug causing a crash if Transfer Facility opened a second time from
the Tool-Bar
- Pop-up client selection window - automatically clear the filter if a
direct match is not found on what has been typed, or if window is launched
from another form (e.g. Debtors Balances or User Defined fields)
- Minor enhancement to our report engine, allowing it to optionally hide
lines that are are completely zero
- New mechanism for closing windows when changed settings or table
structures, so that other windows are not closed unnecessarily
- Behind the scenes support for the new Windows General Ledger module (and
Donation Admin module too)
- Force more frequent writes to hard disk to help avoid data data tables
and indexes being damaged by power failures or total system crashes.
(We would appreciate feedback from users on this. It could potentially
make lengthy processes like posting new invoices to Debtors and end of month
aging significantly slower.)
- Various small improvements behind the scenes
Contents of upgrade published on 26 Apr 2005
AddressBook:
- Further refinements to the selection of Clients and Contacts in the
Mail-Merge facility
- All reports - minor improvements to display of client names, and column
headings are now not all upper-case
Jobs Module:
- Minor refinement to how the software systematically implements a change to the job code scheme.
Time & Cost:
- Better date validation in Invoice Creation, to stop you accidentally
entering silly timesheet cut-off and invoice dates
- Timesheet entry now hides old / inactive staff from the pull-down staff
selection list
- Fix problem with Control Report for problem data records where clients
or timesheets are somehow coded to invalid Directors / Partners / Portfolios
or other analysis criteria
- Fix problem where "Timesheets in Detail" Report ran very slowly in some
permutations
- Minor improvements to how matching timesheet records are created /
updated when you edit invoices
- Fix bug with GST Inclusive / Exempt items if discount applied
- Minor improvements to Service Fee configuration settings
Debtors:
- Minor change to batch transaction entry - how the name information is
passed to the General Ledger
Creditors:
- New "Summary of Activity" report (which is also very useful for
obtaining opening and closing balances for earlier periods and years).
WorkFlow:
- Fix minor bugs in auto-launch and when adding new notes
Main & Utility Programs:
- Better support for running GECL software for multiple companies on the
same computer
- Improve support for "Sentrix" third party project management software
for surveyors
- Support for our new Windows General Ledger product, when various modules
raise GL transactions
- Selection of Client or Job doesn't now pop-up a funny job list if you
leave it blank (affects Invoice creation & Workflow Notes)
- Minor improvements "under the hood" when displaying client names in
reports and on the screen
- Various small improvements behind the scenes
- The "Update" installation program now makes a backup copy of the old
program files before over-writing them.
Contents of upgrade published on 16 Mar 2005
AddressBook:
- Major improvement to the selection of Clients and Contacts in the
Mail-Merge facility
- Email address is now available as a selection criteria (whether filled
in or empty)
- You can now apply a filter on a word or phrase in any text or memo
field.
Jobs Module:
- Significantly enhanced the job code schemes that are supported.
You can now specify a sub-job delimiter, and right align short job-codes
even when sub-jobs are turned on. (You no longer need to use leading
zeros on short job-codes if you have sub-jobs turned on - very useful if you
blow your existing 4 digit series and need to go to 5 digits for the main
part of new job-codes, say.)
- Smarter job-code search in connection with the above - can easily find
short job-codes, without you needing to enter leading spaces
Time & Cost:
- Completed jobs and non-current clients are now hidden by default, in
pop-up selection lists in timesheet entry. (You can display them if
you need to.)
- New configuration setting to prevent timesheets being coded directly to
Clients that have jobs
- Service Fees are now combined into a single line for multi-job invoices
- Internal line numbers on Timesheets now has a limit of 2 billion instead
of 999
- Several minor improvements to Invoice creation, editing, and printing
- Fix several small bugs
Debtors:
- Major change to the layout of printed Statements. Reduced size of
Remittance Advice. It now conforms to the same top and bottom margin
settings as invoices, so you can easily use the same stationery as invoices
if you have tear-off perforations for the remittance advice. Now also
shade every second line to make it easier to follow lines across the page.
- Warnings in transaction entry if you type a negative amount
- "Invoice
Exception report" now works properly for Credit Notes
- "Invoices without
matching transactions report" now works properly for Credit Notes
Creditors:
- "Generate Payments": You can now specify zero for the "amount
available" to make payments (if you don't want the software to automatically
default older overdue invoices for payment first). You can also choose
to pay more than you originally specified as the "amount available"
- Add a cross-check on dates of ad hoc cheques/payments, that warns if you
attempt to use an old date
- "Generate Payments": Default date of
cheques and direct credits to "today" even if you haven't yet rolled over
into the new month
WorkFlow:
- Ensure that text you have just typed is saved if you didn't leave the
memo field before pressing F4 or using the menu
Main & Utility Programs:
- Client selection now hides old "non-Current" clients (but provides
ability to view all clients if you need to)
- Can now use Windows Scheduler to rebuild your indexes overnight.
(Run the GECL main program with a parameter "Reindex".)
- Various small improvements behind the scenes
- Minor improvements to the backup utility (retains a copy of the previous
two backup files, and flows better when making a
"second parachute" backup to a local hard drive)
Contents of upgrade published on 10 Dec 2004
AddressBook:
- You can now also search for text in the Email address and Comments.
Time & Cost:
- Fix Control Report for a single director/partner and eliminate zero valued lines
- Several minor improvements to Invoice creation, editing, and printing
- Fix several small bugs in "Check Workcodes for duplicates"
- You can force extra blank lines when an invoice is printed by inserting
a '\' character at the start or end of a line description text, or '\\' in
the middle of a line. (This also works for heading and comment
lines.)
Debtors:
- Minor improvements to deleting previous allocations
- Improve one of the indexes
Creditors:
- Sort Remittance Advices so that they are in cheque number order
- Minor change to order of items in Creditor Balances menu
WorkFlow:
- New filter criteria for Priority - can specify a range instead of just a single Priority
Utility Programs:
- Various small improvements behind the scenes
23 August 2004
- A number of bug fixes - particularly with Timesheet reports and
editing/printing invoices.
- Minor enhancements. (You will immediately notice the colour change in the
Address Book & Jobs modules, to identify fields where you can safely type in a
new name or Job number, confident that you are not smashing any of the currently
displayed data.)
- Fixed problem with Security settings (they work again for other user security
groups - i.e. other than Administrators)
Earlier Versions
- Introduced the major new features listed above under "What's New", and fixed various bugs found in the 2003 version
Please contact our Help-Desk (phone +64 9 262 2010) if you would like information on earlier releases.
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